Scheduled maintenance is the most easily plannable type of maintenance management. This activity primarily covers the preservation of the assets in the real estate portfolio and the maintenance tasks prescribed by law (e.g. maintenance and inspection of elevators), but here it is destined for much more than this.
For example, cleaning is a process completely analogous to the process of maintenance management, as it must also be performed according to serious regular, periodical norms and standards. In the archifm.net software system cleaning can be and must be scheduled as a part of the maintenance plan, and it appears not only in the work plan but also in the budget plan, clearly as a part of all operation costs.
Both in the case of schedule maintenance and in the case of cleaning and other scheduled activities the system works with very serious standards. On the one hand, the description of the work and the handling of subcontractors and trades promote integration and transparency, while, on the other hand, the handling of contracts and unit-price work makes it possible to create a permanently up-to-date maintenance plan, which can be easily compared with the period already covered. As a result of this budget planning and monitoring becomes possible to help daily operation and its evaluation.
Evaluation does not simply involve the recording of realized data and comparing it with the plan. By introducing SLA (Service Level Agreement) levels delayed or deficient performance, and its cost, can be made visible and accountable. It provides help not only in assessing subcontractors, but also in increasing your own service standard.
Work classification has numerous dimensions, but one of the most important dimensions is categorizing the importance of the given work. With its help, in the case of cost reduction or replanning, work of minimum, average or outstanding importance can be easily filtered to support fast planning.
Public holidays must also be taken into consideration in the case of reoccurring maintenance or cleaning work. The archifm.net system includes holidays in the planning process in respect of individual service areas (e.g. in the case of a real estate portfolio operated in several countries). In the case of public holidays it is possible to leave out scheduled work, or shift it or have it performed with compulsory effect even if the day it is scheduled on would be otherwise an off day.